Minutes of meeting held on 19th April 2008

 

Attendees

Baker, Simon Fennell,  Brendan Porter, Justin
Baker, Robert Fitch,  Richard Roberts, Paul
Bates, David Ford,  Robert Robinson, Paul
Bennett, Peter Hartley,  Ben Rodger, Dave
Blunson, Fred Hutton,  Dan Saunders, Mark
Boreham, Ray Kent,  Hu Sturman, Mark
Brannan, Frankie Kitching,  Martin Trevena, Ian
Brannigan, Darren Malpass,  Jane Walter, Mick
Bunten, Charles Martin,  David Wassermann, Cobus
Castle, Jerry Milton,  Derek Watson, Joanne
Castle, Anthony Morris,  Richard Webb, Malcolm
Collcutt, Daniel Nesbit,  Steve Wright, Paul
Cox, Anthony Parker,  Michael
Daniel, Michael Parkin,  Steve
Doyle, John Perry,  Julian

 

Opening:

The meeting of GTO UK was called to order at 13:25 on 19th April in Reading by Paul Roberts.

 

A.        Welcome

Paul welcomed everyone to the meeting, spoke about his decision to sell his car, and that he still would remain a part of the club. The minutes from 2007 were approved by vote.

 

B.        Chairman’s Report

Brendan took the floor, and in an unusually short speech (for Brendan) spoke about his decision to stand down as Club Chairman. He thanked the membership for the years that he had been allowed to Chair the Committee, and how much he had enjoyed the time, and was proud to be a part of the club. He said that he would still be helping out, and had no plans to sell the car.

 

He re-iterated the need for club members to help out and volunteer for organizing events and other things, and that the club would suffer if they didn’t.

 

He thanked Steve and Tracie for their efforts on the newsletter, and was apologetic for the problems that came up in that process. He asked that they try again this year, which they agreed to, and said that they would not be interfered with – they could do whatever they wanted to ensure its success.

 

Brendan spoke about attitudes to new members, and that we should be more friendly and welcoming. E-bay posts should not be flamed, as prospective members might end up buying these cars.

 

Finally he spoke about his European trips with other clubs, and that he’d like to see more GTO club involvement in these events, as he had a great time.

 

C.        Treasurers Report

Simon Baker took the floor and presented the club accounts. A question was raised about stationary costs increase, which Simon explained was due to the Christmas card purchase of enough cards to cover a few years worth. Bulk purchase was cheaper overall. There was also the purchase of a membership card printer. The accounts were approved by vote.

Income       Expenditure
Membership Subscription

11,190.00

 Events

8,633.54
Interest bank / Donation

22.55

 Merchandise

1,058.00
Merchandise

1,185.50

 Stationary

3,881.01
Raffle

485

 Web subscription

84.60
AGM

170

 Post Office Box

115.70
Japfest

377

 Safestore

1,111.50
JAE

893

 Paypal

111.66
Traders sections

3,022.50

 Bank charges

20
Japs

10

 Trailer

65
QMH refund

261

 Subscription bounced

120
AGM

1,747.50

 Merchandise Refund

20
Japfest Refund

10
Trailer storage

547
Trader Refund

120
2007-2008 Balance

3,466.04
Total

19,364.05

19,364.05

 

Bank Balance

3,466.04
Plus uncleared Income

0.00
sub total

3,466.04
less Payment out uncleared

0.00
Total

3,466.04
   
2007-2008 Add to reserves

3,466.04
Savings Interest

135.76
Bank Savings

4,543.82

4,408.06
Bank Current

3,466.04
Savings Interest

135.76
Total

8,009.86

4,543.82

 

D.        Election of Officers

The honorary positions were reconfirmed:

President                     :           Paul Roberts

Vice President             :           Mark Sturman

 

 

Additional positions were voted in as follows:

Club Chairman            :           Ian Trevena

Treasurer                     :           Simon Baker

Secretary                     :           Richard Fitch

National Events          :           Dawn Milton

Web Master                 :           Mark Saunders

 

 

E.        Matters Arising

Membership Cards & Packs – it was agreed that last year’s packs were not successful, and had caused bad feeling. It was agreed that Richard Fitch would take over the management of this along with help from others, and that we would continue with the packs and review the position next year.

 

Club Equipment and Storage – it was mentioned that we had a lot of equipment stored in lockup, and that it was for members use. There was discussion about the need for the club trailer, and it was decided to store this at Eurospec (thanks to them for the offer) for when it was needed. There was some discussion about spreading the equipment throughout the regions, and a final decision is yet to be made. The situation will be reviewed next year, when we have seen how much it is utilized.

 

Prospective Members – It was decided that the post limit would remain unchanged, that is was not technically possible to have a time-based non-member limit on the forums, and that on the whole the non-member situation would remain as is.

 

Non-Traders offering goods and services – there was some discussion about Sky Insurance, and any similar companies that offer services without actually paying trader fees. As an insurance company had agreed to pay fees, it was agreed that all similar companies should pay the same fee.

 

2008 AGM – There was some discussion about stopping the AGM, but it is a legal requirement so that was not possible. It was mentioned that the AGM was usually at Reading, and it was pointed out that this was because nobody else volunteered to organize it.

 

Newsletter – Steve explained the problems with last year’s newsletter, and it was agreed that he and Tracie would do it again this year, as they saw fit with any help from the committee that was required.

Regional Event Organisers – volunteers as follows:

  1. Rob + Justin
  2. Malcom + ?
  3. Scott + ?
  4. Dave Bates + ?
  5. Mark Saunders + Paul
  6. Julian + Dan
  7. Pete
  8. RobbieJ + Jerry
  9. Markdas + Scoob
  10. Hukent
  11. (Northern Ireland) Samb

 

GTO UK Regional Map - 2008

 

 

Events Organisers – volunteers as follows:

 

JAE                 :           Dawn Milton

Christmas Do  :           Julian + Dan

AGM 2009      :           Reading (Simon + Dawn)

Japfest             :           Dave Rogers

 

 

F.         Any Other Business

  1. Simon was asked to look at Ltd status for the club due to potential liability issues. He is going to report back on that.

 

  1. Local events were to be promoted throughout the club in an effort to get more people involved.

 

  1. A list of club equipment was requested to be put up online so the members could see what was available for the local and regional usage.

 

  1. It was agreed to look into a prize fund for members who contributed to raising the profile of the club in general.

 

  1. It was decided that only committee members should be forum moderators.

 

  1. JAE 2006 Trophies were finally located and presented as follows:

 

Best Engine                 :           Steve Morgan

Best Interior                :           Derek Milton

Best Standard Car       :           Andy Cottam

Best Modified Car      :           Steve Morgan

Car of the Show          :           Derek Milton

 

  1. The Ollie Burton Memorial Trophy was awarded to Ben Hartley, with Mike_ coming in 2nd and James 3rd overall.

 

  1. A presentation was made to Dawn Milton for her, much appreciated, work this year.

 

  1. Brendan was presented with a Treasure Chest of wine to thank him for his years of dedication to GTO UK. Thanks Brendan, for ALL your hard work. There was also a presentation for Pete Draper, but he was not present, so it has been sent.

 

 

G.        Meeting Closed

Ian Trevena thanked Brendan for his time as Chairman and for the attendance of members this year, and closed the meeting.