Minutes of meeting held on the 8th April 2006
People in Attendance
| Aspland Ivan
Baker Simon Baker Robert Beales Mark Brannan Frankie Burton Graham Butcher Tony Cox Anthony Daniel Michael Draisey Jonathan Doyle John Draper Pete Fennell Brendan Finch Richard Flook Mark Ford Robert Freemantle James Griffin Simon Gyford Barry Hamblett John Hardwick Barry Heritage Craig |
Hewitt James
Hutton Dan Hicks William Hudspith Adam Hutton Dan Jones Dion Kasapi Michael Kateley Russell Kent Hu King Clinton Kitching Martin Kropelmicki James Lambird Vaughn Lawtey Steve Livesey Robert Malpass Jane Milton Derek Naxton Dave Nesbit Steve New John Orchard Lisa Parkin Steve |
Phillips Martyn
Porter Justin Powell Mark Roberts Paul Robertson Peter Robinson Mark Sassoon Marc Saunders Mark Standbridge Dave Sturman Mark Swidlehurst Neil Travena Ian Twigg Matthew Walter Mick Cobus Wassermann Watkins Micah Webb Malcolm Webster Neil Wheatley Peter Wright David |
Welcome and review of last year’s minutes
The meeting was opened by club president Paul Roberts who welcomed club members to the meeting, he said he was delighted to see so many faces at the meeting and hoped that suggestions for future meets could be put forward to give club members a chance to get to know each other. The minutes of last years were reviewed and accepted unanimously as an accurate account of that meeting.
Chairman’s report
Brendan thanked everyone for attending the meeting and acknowledged the high turn-out. Reviewing last years club activities, Brendan thanked Stevie for making the club banners and Neil (Fireblader) for building the banner stand, both much appreciated. Brendan also announced that GTO’s have appeared many times as features in Jap car magazines in the last year. The club has bought some new equipment including a new trailer to carry the gazebos and BBQ to events. On the matter of events, Brendan thanked members for the great turn out at JAE despite the appalling weather the event went well. The meal on Saturday evening had been a disappointment so it’s planned this year to have some entertainment laid on in the evening and better food. Brendan thanked Mark and Alison Beales for all their hard work put into planning the Christmas dinner which again was a great success.
Treasurers accounts
| Membership Subscription |
£12,486.30 |
Events |
£9,500.29 |
||
| Interest |
£46.63 |
Merchandise |
£8,777.03 |
||
| Merchandise |
£7,51.3.67 |
Stationary |
£1,032.51 |
||
| Japfest |
£264.00 |
Web subscription |
£175.09 |
||
| Trax |
£160.00 |
Club Printer |
£721.97 |
||
| Donations |
£60.00 |
Post Office Box |
£108.00 |
||
| Raffle |
£565.00 |
Banner’s |
£659.32 |
||
| Future Publishing |
£23.46 |
Safe and Power RCD’s |
£34.04 |
||
| Televisions |
£117.48 |
||||
| Freezer/Fridge/Microwave |
£304.40 |
||||
| Safe store |
£1,242.92 |
||||
| Paypal |
£118.88 |
||||
| Bank charges |
£8.00 |
||||
| Trailer |
£118.36 |
||||
| Bank Balance |
£1,911.77 |
||||
| Total Income |
£24,830.06 |
Total Expenditure |
£24,830.06 |
||
| b/f deposit account 2005 |
£2,450.02 |
||||
| Surplus added 2005 |
£1,911.77 |
||||
| Uncleared cheque 2005 |
-£100.00 |
||||
| Trax cash |
£100.00 |
||||
| c/f deposit account |
£4,361.79 |
Last years accounts were signed off and accepted by a show of hands from the members.
Election of officers
Paul Roberts – Club President
Mark Sturman – Vice President
These are two honorary positions and not subject to voting. The following positions were up for election and the following people were voted in by a show of hands.
| Chairman: | Brendan Fennell | Treasurer | Simon Baker |
| Secretary/External Relations | Dave Naxton | Membership Database | Pete Draper |
| Events Organiser | Vaughn Lambird | Events Organiser | Robert Livesey |
| Internal Relations/ Newsletter | Ian Trevana | Membership Secretary | Mark Flook |
All votes were carried unanimously.
Matters arising
A number of matters were put to the vote.
International and Associate members
Should the club allow international and associate members and if so should they be allowed to vote on matters related to the running of the club and forum? It was carried that we should have international and associate members that their annual membership fee would be £15 and they would have no voting rights.
Website
- Steve Lawtey ran through the changes to the website that have been made and the new rules.
- The 20 post voting limit for new users is to remain in place and the Lounge locked down for full members only.
- A system for reporting offensive posts has been setup each post will carry a blue card so that forum readers can report these post to the moderators. If necessary the person posting will be warned by PM, for second and third ‘offences’ a yellow then red card will be issued to that person before that person is banned from the forum. This was carried unanimously.
- It was made absolutely clear that no racist, sexist, threatening, and political or potentially damaging to the club posts would be tolerated.
- Other changes to the website include the addition of a chat room, an events calendar, Skype, and an events gallery.
- Avatar sizes – maximum 150 x 150 pixels and 25KB Signature sizes – maximum 500 x 200 pixels, max length 512 characters, max six lines, font sizes will be limited but bold, italics, underlines and coloured text will be allowed. Quotations will be allowed along web links and one image less than 100KB.
Traders on the forum
Following a short discussion on who can be defined as a traders it was accepted by vote that only UK based car related traders could buy forum space. Non-car traders will be allowed to buy an advertising banner that would be viewed at the top of the forum pages. International traders would also be allowed to buy advertising banners but not forum space.
AGM location
This will be decided by the committee and subsequent AGMs will take place during the second weekend of April.
Proxy voting – forum polls
It was carried that where contentious issues are raised in the club which can affect the way that the club and forum are run can be put to vote by proxy. A poll will be set up for full members only to vote on will be posted on the forum board. A link to polls will be sent to valid email accounts to notify full members of the poll. The polls will run for seven days and the voting outcome will be treated as the decision on the matter.
Members assistance to the running of the club Events organisers
– agreed as;
| National | Vaughan | Japfest | Adam |
| JAE | James | AGM 2007 | ? |
| Japs | ? | Regional South West | Janey |
| TRAX | ? |
Volunteers to organise other regional and national events would be greatly appreciated as meetings are an excellent way for club members to get to know each other. Please contact Vaughan for more information about this.
Webmaster
Steve Lawley will continue as club webmaster
Merchandise
We are pleased to announce a number of new merchandise items will be available including mugs with a heat reactive GTO logo, key rings, tax disc holders, club calendars.
Newsletter team
The newsletter team is named as Stevie, Vaughan, Janey, Ian T with Pete Draper acting as art editor. It was agreed that the newsletter should be published bi-monthly and will presented in a more professional format to enhance the image of the club. Advertising space will also be available to purchase.
Close of meeting
Brendan closed the meeting by reflecting on a successful year for the club and also thanked to committee for their hard and often un-acknowledged work behind the scenes to keep the club running.
